Align Portfolio Notification Bubble Counter with Resident Workflow and Actionable Notes

Affected users: Medical residents using the Portfolio section to track their note submissions. Task affected: Reviewing and managing note statuses within the Portfolio module. Residents rely on the visual notification bubble beside "Portfolio" to quickly identify tasks requiring their immediate attention.

Impact: High confusion and reduced reliability of visual cues. The bubble aggregates statuses (such as unapproved or pending notes) in a way that artificially inflates the count. Because the number does not accurately reflect the actual volume of actionable items for a resident, the notification loses its value as an effective workflow trigger.

Current state: Residents must manually open the Portfolio filters and guess or meticulously cross-reference the four status checkboxes (Approved, Pending, Returned, Unapproved) to filter out what actually requires their intervention, bypassing the misleading bubble count. Competition consideration: N/A