[CALENDAR] Group Appointments - Possibility to edit or delete recurring group appointments

Affected user(s):

• The affected users are primarily administrative staff, schedulers, and possibly clinicians who manage group appointments (e.g., for children or recurring sessions).

• This issue specifically affects those who handle data entry and follow-up for group scheduling.

• The problem appears to impact all users who work with group appointment bookings, especially when errors occur.

Task affected:

• The issue arises during the scheduling and management of group appointments, particularly when they are entered incorrectly or require changes afterward.

• This task is part of the appointment management workflow in MYLE, specifically in areas involving recurring group sessions.

Impact:

• Group appointments often involve recurrence, so a single data entry error can multiply across many sessions and patients.

• Currently, there is no way to edit or delete these appointments after creation, which leads to inaccurate records in patient files.

• The only workaround is marking the appointment as "Cancelled by staff," which does not reflect the actual nature of the mistake and still leaves a misleading trace in patient records.

• Unlike individual appointments (where a patient can be removed), group appointments are rigid. This limits data accuracy and creates administrative inefficiencies.

• Adding a new appointment status like "Error" could help clarify the situation and prevent confusion in clinical and reporting contexts.

Current state:

• Users are unable to modify group appointments once entered.

• Mistakes cannot be corrected or deleted, only marked as canceled, which still displays them in patient files.

• No functionality exists to remove a patient or group from such appointments after creation, unlike in individual appointment workflows.